What should you tell people when you collect their data?
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Privacy Policy Requirements
Direct Data Collection
Provide Clear Information: Inform data subjects about data handling practices at the point of collection, typically through a privacy policy link in emails or notices on your website.
Key Information to Include:
- Your company name and address
- Purpose of data usage
- Data sharing practices
- Legal Basis for processing
- Data retention period
- Data subject rights
- Safeguards for EU data transfers
- Contact information for inquiries
- Additional processing purposes
- Complaint procedures
- Automated decision-making disclosure
- Legal obligations and consequences
Third-Party Data Collection
Timely Information Provision: Deliver the Privacy Notice or Policy to data subjects in the following scenarios:
- First communication with the data subject
- Within one month of data acquisition
- Prior to disclosing data to another recipient
Important Details to Confirm:
- Data categories
- Data source